Work depends on a few people.
When knowledge, decisions, or essential work sit with the same few people, demand can grow faster than their capacity.
For owners preparing to scale
Ready to scale, but still the person everyone needs?
As the business grows, some things get harder to keep up with. I work through those pressures with you, then build a solution around what we find. That could mean changing how the team works, bringing systems together, or using AI to take some of the load. You keep the decisions that matter.
Handle more workFind the delays and dependencies that limit your team’s capacity.
Keep controlSet clear responsibilities, approvals, and a record of what happened.
What breaks when you scale?
Think about the next stage of growth with the people, systems, and ways of working you have today. Where would you struggle to keep up? What would take more of your time? That’s where our conversation starts.
Handoffs get harder to track.
As more jobs move between people, missing details and unclear responsibilities can delay delivery.
Managers spend more time chasing.
Status updates, repeated questions, and reminders can take time away from running the work.
Henry Potgieter · Founder of Solvio
I’ve been responsible for a growing team.
I’ve led a consulting team that grew from 30 to more than 120 people. I bring that operating experience together with a background in software engineering and AI architecture.
My work starts with how your business runs: where decisions wait, who carries the workload, and what needs to stay under your control. I then design and build the solution, with clear approval points and an audit trail.
Start with the work that keeps coming back.
The assessment recommends where to start. If you choose to proceed, a separately scoped build puts that recommendation into practice.
Understand the work.
Look at where your people, systems, or ways of working are under pressure as the business grows.
Choose the first improvement.
Identify the likely bottleneck, where AI could help, and which decisions should stay with you.
Put it into practice.
Agree the scope and price, then build around one problem with clear responsibilities and approvals.
Check it works.
Review the result against the agreed goal and decide what needs to change before expanding.
AI Operating Assessment
Let’s work out where to start.
We’ll spend 45 minutes looking at how work moves through your business and where it still needs you. I’ll then send you a written plan within 48 hours, with the first change I recommend and where AI could take some of the load.
Who it’s for: Owners of established businesses with a team, recurring work, and a growing dependence on the same few people.
What limits capacityWhere work is waiting and why the same people keep getting pulled back in.
What to change firstA recommended improvement, where AI could help, and the decisions that need your approval.
The next 30 daysA practical sequence of actions and what to check before taking on a larger build.
See an illustrative report excerpt
Hypothetical quoting example. This is an illustration, not a client case study.
Possible bottleneck: Every quote waits for the owner, including routine jobs.
First improvement: Prepare draft quotes from approved pricing and job details. The owner reviews and approves each quote before it goes to a customer.
What to check: Track turnaround time, corrections, and owner review time before considering a wider rollout.
A few possibilities.
The starting point depends on your business. These examples show some of the ways a solution could help; the assessment determines where to focus.
Keep follow-up moving.
Prepare a customer update from current job details and flag it for review before it is sent.
Prepare quotes for approval.
Bring job details and approved pricing together so the owner can review a draft instead of starting from scratch.
See which jobs need attention.
Pull status and open commitments into a review list so managers know where to follow up.
Before you book.
The scope, the next step, and how you keep control.
What does the $750 cover?
The 45-minute assessment call, analysis, and a written operating plan within 48 hours. Building a solution is a separate engagement.
When would I need help beyond an AI tool?
A tool may be enough for an individual task. I help when the work spans people or systems and needs clear responsibilities, approvals, and reliable follow-through.
How do I keep control?
We agree what the solution can do, what needs approval, and when it must ask a person. Actions are recorded so you can see what happened.
Do I need a new operating system?
The first build focuses on one problem. If several connected workflows need shared information and controls, we can consider a wider solution. The scope follows the business need.
Your next step
Make room for the business to grow.
Book an assessment with me. We’ll look at what keeps landing on your desk and what could change first.
45-minute call · Written plan within 48 hours · $750 USD
Open the booking calendar